Ontario NDP Caucus

Government of Ontario

Ontario NDP - Correspondence Officer

Published on September 4, 2020

Job: Correspondence Officer

Status: Permanent Full-time

Department/ Location: Leader’s Secretariat (NDP Caucus), Queen’s Park

Applications Due by September 11, 2020


Objectives: To assist the Member by completing assigned casework and outreach duties. 

Responsible to the Director of the Leader’s Secretariat for: 

Correspondence

  • On behalf of the Leader’s Secretariat and Caucus preparation of high-quality, accurate, proof-read correspondence to constituents and members of the public, stakeholder groups, community groups, and government officials.
  • Working closely with other departments – Community Engagement, Communications, Stakeholder Relations, Legislative Affairs and Issues Management – to ensure drafted correspondence is appropriate and in line with NDP policy and the message box of the day.
  • Having key correspondence reviewed and approved by relevant departments, on behalf of the Leader’s Secretariat.
  • Assisting with responses to event invitations for the Leader, as required.

Administration

  • Manage and respond to day-to-day inquiries from the public, staff, and MPPs directly. Where necessary, triage correspondence with Caucus Service staff to ensure that inquiries are directed to appropriate staff and responded to in a timely fashion.
  • Electronically track inquiries from the public to the Leader’s Office and advise the Director as to current trends and controversial issues.
  • Assist with the organization and triaging of the Leader’s Queen’s Park inboxes. • Assist with the organization of a centralized correspondence database that can be used by Caucus staff and Members’ offices.

Public Relations

  • Contacting constituents and the general public as required by email, written correspondence, telephone, or in person.

Advisory/Research Duties

  • Remain informed of NDP policy and the Caucus’ position on topics of current interest and concern
  • Performing specialized research at the Director’s request
  • Making inquiries and collecting information in connection with correspondence received by the Leader’s Office
  • Liaising with Critic Offices and other Caucus staff to pro-actively determine appropriate follow-up correspondence.

Speaking Notes and Event Material Preparation

  • Working with the communications team to draft and prepare speaking materials as required for the Leader’s Tour and B-Tours

Qualifications:

  • Knowledge appropriate to the position of the NDP and/or Canadian Labour movement, and of the Ontario Government and public affairs.
  • Background in communications, copy-editing, journalism
  • Excellent communication skills and exceptional writing skills
  • Ability to work with the public
  • Ability to work with minimal supervision
  • Ability to work under pressure and with tight deadlines
  • Ability to conduct research
  • Good political judgment and discretion is essential
  • Proven experience working with confidential information is an asset
  • Strong office organization skills and meticulous attention to detail are essential
  • Excellent computer skills including electronic list management, data entry and record-keeping
  • Experience in the Labour movement or NDP organization and election campaigns is an asset
  • French proficiency is an asset
  • Familiarity with equity, anti-racism and anti-oppression policy frameworks

 

The NDP Caucus is an equal opportunity employer. Accommodations for job applicants with disabilities are available on request.

Please apply on this link https://ndp.bamboohr.com/jobs/view.php?id=49 by September 11 2020

 Thank you for your application. Please note, only those selected for an interview will be contacted.