Ontario NDP Caucus

Government of Ontario

Human Resources Administrator - 6 month contract

Published on March 15, 2022

Objective:

We are looking for an HR Administrator to join our team for a 6-month contract. The Human Resources Administrator reports to the Director of Human Resources and Operations and is responsible for implementing the Human Resources priorities and obligations for the NDP Caucus.

Responsible to the Director of Human Resources and Operations

Labour Relations:

  • Understand and apply the terms of the two Collective Agreements that govern NDP Caucus
  • Work with Director to ensure the Ontario NDP Caucus is in compliance with the Collective Agreements governing both Legislative and Constituency staff
  • In collaboration with the Director, propose recommendations and attempt to resolve issues between management and employees with informal measures within the framework of the Collective Agreements and relevant policy
  • Support the work of the Director to implement when necessary progressive discipline , grievance, mediation and arbitration processes

Human Resources:

Manage Employee Life-Cycle

  • Implement the hiring process for all Caucus Staff within the parameters of both Collective Agreements, including recruitment strategies to ensure the most qualified staff at both the legislative and constituency level.
  • In collaboration with the Director, update job descriptions as needed for all positions within and outside of the bargaining unit
  • When needed, help develop interview and testing instruments as well as reference follow up instruments for all job postings
  • Develop and implement pre-interview and screening processes to streamline the hiring process to identify the most qualified applicants.
  • In Collaboration with the Director, develop systems and protocols for processing all new staff efficiently and accurately to ensure a smooth on boarding process for temporary and permanent employees
  • Deliver on boarding
  • Working with the Director, help provide training and support to the Senior Management Team on effective management techniques including instituting regular Employee Work Evaluation process, operating within an Anti- Racism and Anti-Oppression framework, and on the procedures of Progressive Discipline
  • Provide regular reports to the Director and Principal Secretary of training status of all employees and management team and MPPs

Policy, Procedure, and Communications:

  • In collaboration with the Director, ensure the Ontario NDP Caucus is in fully compliance with all Employment-related legislation, policies and procedures
  • Work with the Director to develop and implement systems and protocols to professionalize and improve the Human Resource service provision to MPPs, Caucus and Senior Staff
  • Drafting and delivering HR related communications to all relevant staff

Health and Safety:

  • Assist with managing and developing new Health and Safety Policies and Protocols
  • Ensure all existing policies and legislated duties are implemented and upheld in the workplace

Human Resources Administration:

  • Record and distribute meeting minutes
  • Manage and maintain all human resources files (paper and electronic)
  • Prepare case files and briefs for Senior management
  • Other duties as assigned

QUALIFICATIONS:

  • Minimum 3 years’ experience as a Human Resources Professional or equivalent
  • Certified Human Resources Professional designation preferred
  • Additional training or education in Labour relations, Mediation, Human Rights, or Law an asset
  • Experience working in a unionized environment in the public sector required
  • Excellent communication skills and ability to deal professionally and discretely with sensitive issues and maintain confidentiality
  • A sound knowledge of Employment related legislation, including but not limited to Employment Standards Act, Ontario Human Rights Code, and The Accessibility for Ontarians with Disabilities Act
  • Proficiency in Accounting, Microsoft Office Suite, Databases and Spreadsheets, Nation Builder essential
  • Demonstrated ability to create a positive work environment and facilitate a culture of collaboration and teamwork between managers and employees
  • Excellent judgement and ability to provide sound advice to management
  • Knowledge of the policies, practices and structures of the Ontario NDP or Labour Movement an asset
  • Superior organizational, administrative and planning skills
  • Enthusiasm for and availability to travel and work irregular hours including weekends is essential
  • Self-motivated, innovative and disciplined with the ability to lead projects to completion.
  • Good attendance profile
  • Ability to work in an intense work environment managing tight timelines
  • Strong presentation skills, written and oral
  • Mediation training and strong negotiations skills essential
  • Project management skills
  • Ability to prepare reports, produce accurate work and maintain detailed and organized records
  • Familiarity with equity, anti-racism and anti-oppression policy frameworks required
  • A driver’s license
  • Fluency in other languages an asset

This position is excluded from any bargaining units.

Please apply at https://ndp.bamboohr.com/jobs/view.php?id=186.

Please note that we will be contacting applicants who are chosen to move forward in the interview process.

The NDP Caucus is an equal opportunity employer. Accommodation for job applicants with disabilities are available on request.