Ontario NDP Caucus

Government of Ontario

Executive Assistant

Published on April 13, 2022

Administrative Assistant – Full-time, Temporary (12 weeks) - (Non-bargaining unit Position)

Objective: To assist NDP Caucus Services with administrative responsibilities including reception for the Leader’s Office and the Chief of Staff and Principal Secretary.

 

Responsible for:

 

  1. Leader’s Secretariat Administration
  • This position reports to the Director of Human Resources and Operations.
  • Liaise with Senior Management in Caucus services about their ongoing administrative needs and priorities.
  • Take confidential minutes for Senior Team Meetings, Labour Management Committee Meetings, and Budget Meetings as required.
  • Responsible for monitoring and triaging confidential email correspondence for the Chief of Staff and Principal Secretary.
  • Responsible for overseeing schedules for the Chief of Staff and Principal Secretary.
  • Coordinate the administrative needs for the Chief of Staff and Principal Secretary including office set up, equipment and furniture orders, office supplies and IT support, and implementation of day-to-day operations.
  • Prepares and manages expense claims
  • Logistics and planning of caucus retreats
  • Work with Operations and Secretariat Staff to ensure Leader’s Office common areas including meeting rooms, kitchens, and storage areas are maintained, supplies tracked, and replenished as needed.
  • Manage relevant caucus and labour relations legal documents and research; and work with attorneys to draft and review the same.
  • Work with Operations. Secretariat and MPP staff to keep all staff and MPP directories updated regularly.
  • Liaise with Legislative Assembly Staff and other Government Officials as required.

 

  1. Labour Relations and Human Resources
    • Support the work of the LR & HR team: liaise with legal, manage sensitive files, attend bargain prep meetings as needed and take notes and minutes
    • Represents Human Resources in the interview process
    • Represents Labour Relations in the investigations process
    • Assist with the delivery and tracking of legislated training
  • Support the work of the Director to prepare for collective bargaining
  • Other duties as assigned

 

              QUALIFICATIONS:

  • Knowledge appropriate to the position of the NDP and/or Canadian labour movement, and of the Ontario Government and public affairs
  • Excellent communication skills, oral and written
  • Excellent interpersonal skills, ability to work with the public; ability to work with minimal supervision; ability to work under pressure
  • Demonstrated experience with telephone reception in an intense work environment
  • Knowledge of the inner workings of the Leader’s Office and Caucus Services an asset
  • Strong office organization skills and attention to detail are essential
  • Excellent computer skills including electronic list management and record keeping
  • Good political judgment and discretion essential
  • Bilingual candidate preferred. Second language skills would be an asset
  • Experience in the Labour movement or NDP organization and election campaigns would be an asset.

 

 

The NDP Caucus is an equal opportunity employer.  Only those selected for an interview will be contacted.   Accommodations for job applicants with disabilities are available on request.

 

Please apply at the following link: https://ndp.bamboohr.com/jobs/view.php?id=203